If a department needs to charge an outside business or individual for
services, or material, etc., an external invoice should be processed.
Only businesses or
departments that do not have a cost center should be invoiced through
an external invoice. ALL invoices charging departments
that have a cost center need to be billed through GJIM using the Interdepartmental
Invoice TARGET Process (IITP). The department you are invoicing should
be able to give you all the information needed to do the Internal Invoice.
New employees or new users will need an ADMIN ID to log into BASIS and a BASIS desk assignment
to create invoices in ARS. To request a BASIS desk assignment please contact Rachel McGathy at 575-4249 or
email, or Patricia Macke at 575-2247 or by
to discuss your needs. If your BASIS desk has not been
granted ARS access, please contact Kim Gilbert at 575-8446.
To obtain your ADMIN ID, login to
(using your UARK ID and password).
Once logged into WebBASIS, click the ADMIN ID Request link where you will
enter an initial password that will be used to login to BASIS.
Training for the Accounts Receivable System (ARS) is provided by the
Treasurer's Office. Please email Kim Gilbert (firstname.lastname@example.org)
for additional information regarding ARS training or to setup a training